Pro-Schools Service In Detail
How the Pro-Schools service works:
On entering the Pro-Schools “New Upload” option the client is presented with a screen requesting the following details:
- School Name
- Class or Team Name
- Date of Shoot
- Upload Batch Reference (Optional)
- Additional Text to be shown on the Medium View (Optional. Max characters 200)
This creates the new “Event” to which the client may add further detail if required.
The client then selects the copies of all the reduced images to upload and the upload routine will commence.
During the upload process each image is assigned a unique, randomly generated, 6 character alpha/numeric reference.
Once the images have been uploaded the photographer has the option to add further details to each record by uploading a .csv file which may include any of the following:
- Image reference, either with or without the .jpg (Mandatory field)
- Replacement Unique Reference (Must be unique within each Event)
- Childs Name
- Group with Reference (here the client can copy and paste another image reference to group with). For example if you wanted image10.jpg, image17.jpg, image19.jpg and image65.jpg to all be grouped together, you would enter image10.jpg in this field against each of the other images mentioned. The system then re-assigns the same reference to each of the named images.
- Photographers own reference (If the client has already allocated their own unique reference)
- Additional Text to be shown on the Medium View (Optional. Max characters 200)
All errors are placed in an Error Log file and made available to the client.
The processed data is then added to the relevant records and any errors are reported via the use of the error log.
Upload Batch Maintenance & Output
Once the images have been uploaded the photographer has the ability to view a screen that displays a list of uploads showing the following details:
- Date of Shoot
- School Name
- Class or Team Name
- Upload Batch Reference (if entered)
The photographer has the ability to export the data in a number of ways:
- As a list giving the unique reference numbers and associated details already uploaded (to print or .csv file)
- A record per page showing a thumbnail of the image and the associated details already uploaded. The photographer has the ability to control the start position of each record (allowing the output to line-up with pre-printed letters). An example of the output can be seen here.
- Multiple records per page (enabling the photographer to give the teacher/school a “tear-off” slip to hand to each child) showing a thumbnail of the pupil along with any additional details already uploaded. An example of the output can be seen here.
A detailed example of the record can be seen here.
If you require further, more detailed, information on any specific areas of the Pro-Schools system, please email us at Pro-Darkroom and we will be very happy to answer your queries.
If you already use an automated system on location (some photographers have the ability to allocate, and print-off, a reference at the time of the shoot) we can tailor the upload/download features to interface with your specific system. Obviously, depending on complexity, there may be a small charge to cover the development costs.